Seven Missing Tips for Your Microsoft Teams Meeting

Meeting-Meeting and Meeting. Nowadays, we love online meeting so much. And if you are using Microsoft Teams. These 7 tips will give you better productivity and less problem when doing meeting.

Tips 1 – Be Prepared when join a Meeting

Yes, whether you host or join the meeting. Preparation is a must step.

  • Check your camera apply your virtual background first
  • Mute the speaker icon
  • Changes the configuration of your speaker and microphone. Set the best settings! For example, I always use custom setup to separate between mic and speaker.
  • Set noise suppression to high, if you in noisy environment

Tips 2 – Recording Right Away, Rest after Four Hours

When the meeting starts, you can record right away. You should know that each meeting can be recorded up 4 hours. Therefore, if your meeting is more than four hours, please consider taking a break and continue later. For example, you start the meeting in 8 a.m. you can take a break in 12 p.m. The recorded session needs lot of space so you need to download right away and upload into another place such as YouTube.

Tips 3 – Lot's of Attendees, Go to web version

There is known issue that the Teams meeting on a desktop can disconnect the meeting when your meeting has lot of attendees. If you have meeting with 500 participants. Please consider joining with web version at teams.office.com

Tips 4 – Low Bandwidth? Turn off your Video and Others

If you have low bandwidth (< 10 Mbps), we recommend you turn of your videos as well as the others. Reduce the screen resolution to 1080p or 720p when sharing a screen. Consider sharing the windows not the entire screen.

Tips 5 – Two Screen Meeting

If possible, please use two screens. The First screen is for sharing screen and the second screen for you to monitor the teams panel such as:

  • Muting noisy attendee.
  • Read the chat and see the raise hand.
  • Add interaction such as sharing the pool on team channel

Tips 6 – Screen Annotation Make it easy.

You can download the ZoomIt - Windows Sysinternals | Microsoft Docs and try to use Ctrl + 1 to zoom and Ctrl + 2 to draw the line.

Tips 7 – Share Whiteboard

There are two whiteboards for sharing sessions.

 

Have any other tips? Please share

Add comment

  Country flag

biuquote
  • Comment
  • Preview
Loading

Topics Highlights

About @ridife

This blog will be dedicated to integrate a knowledge between academic and industry need in the Software Engineering, DevOps, Cloud Computing and Microsoft 365 platform. Enjoy this blog and let's get in touch in any social media.

Xbox

Month List

Visitor